Adult Education Program Assistant

Requisition Number: 
193
Department: 
Adult Education
Job Status: 
Regular
Hours: 
Part-time
Overview: 
The assistant will provide operational support for Adult Education students, staff, and classes.
Purpose: 

The assistant will provide operational support for Adult Education students, staff, and classes. The assistant also will contribute to the department's efforts to generate revenue.

Duties and Responsibilities: 
  1. Support for Adult Education programs in Glencoe and off-site locations, if applicable.
  2. Work closely with the coordinator of adult education, instructors and Chicago Botanic Garden staff to ensure high-quality program implementation.
  3. Class implementation including: scheduling and monitoring facility and audio-visual setup. Troubleshoot when necessary.
  4. Prepare materials for programs, which can include making copies, setting up supplies, and tearing down after a program.
  5. Perform clerical work such as creating evaluation forms, extracting class rosters from the registration software, creating customer contact lists, and organizing mailings, etc.
  6. Work with databases such as Excel, Access, and Quicken to keep records updated. Maintain student records and course correspondence.
  7. Willingness to accept new job responsibilities and projects as requested by the coordinator and team.
Qualifications: 

Minimum of a high school diploma or GED is required. Experience in an office or customer service position is preferred. Must maintain discretion when working with confidential information. Excellent customer service, data entry, communication, organization, record keeping, and computer skills. Enthusiastic team player with professional demeanor and willingness to learn new skills. The successful candidate will be flexible in scheduling the work week. Typical schedule: 18 hours per week: Tuesday and Thursday, 2 to 7 p.m., and Saturday, 8 a.m.–2:30 p.m. Must have reliable transportation.

Physical Demands: 
Monitor indoor and outdoor educational programs. Ability to supervise activities on the grounds for extended periods of time, which may require standing, walking, or moving on different kinds of terrain (gravel path, lawn, brick pavers, asphalt, concrete). Ability to lift 30 pounds. Use of office equipment including computers, telephones, copiers, scanners, and fax machines.
Why Apply?: 

Come work in a setting that is like no other as you support our misson: We cultivate the power of plants to sustain and enrich life. Take the first step toward being one of the employees who make the Garden one of the treasures of the Forest Preserves of Cook County. Apply today. Please note applicants who do not meet the required qualifications will not be considered.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities and qualifications required of personnel so classified.